Volunteer Opportunities 2015
We have many opportunities for volunteers, below. We welcome all who would like to help with the science fair.
Please complete the volunteer application form for any of the activities below.
Friday 27 March 2015. 4:00 pm – 9:00 pm
Thames Hall Gymnasium
| ACTIVITY | FROM | TO | NEED | DETAILS |
| Set Up | 4:15 | 5:15 | 10 | Move 100 tables and 150 chairs from the entrance to the 3M building to the Thames Hall Gymnasium |
| Set Up | 4:30 | 6:00 | 10 | Set up the tables, table cloth, chairs and electrical facilities in the Thames Hall Gymnasium. |
| Set Up | 4:30 | 5:30 | 10 | Signs: Put up signs in Thames Hall and Somerville House. Patrick Whippey will supply them. |
| Volunteer Training | 5:00 | 5:30 | 30 | Somerville House 2316. Attendance is mandatory for all volunteers. |
| Registration | 6:00 | 6:30 | 4 | Thames Hall. Gymnasium Registration for Grades 4 and 5 |
| Student Support | 6:30 | 8:00 | 4 | Support the students during judging and solve any problems that arise |
| Activity | 6:30 | 7:15 | 4 | Accompany two groups of grade 4-5 students to their activities, staying with them at all times. |
| Activity | 7:15 | 8:00 | 4 | Accompany two groups of grade 4-5 students to their activities, staying with them at all times. |
| Table Signs | 8:00 | 8:30 | 4 | Replace the Grade 4 – 5 table signs with the grade 6 – 12 table signs |
Saturday 28 March 2015 7:00 am – 6:00 pm
Thames Hall Gymnasium
| ACTIVITY | FROM | TO | NEED | DETAILS |
| Student Registration | 7:30 | 9:00 | 6 | Thames Hall Gymnasium |
| Judge Registration | 8:15 | 9:30 | 3 | Somerville House Room 3345 |
| Traffic Director | 7:30 | 9:30 | 1 | Outside Thames Hall |
| Traffic Director | 7:30 | 9:30 | 1 | At the Traffic Lights near the Engineering Building |
| Judging | 9:30 | 11:30 | 1 | Announce time for judges to switch activities: 9:30; 9:45; 9:50; 10:05; 10:10; 10:25; 10:30; 10:45; 10:50; 11:05; 11:10; 11:25; 11:30 |
| Student Support | 9:30 | 11:30 | 8 | Support the students during judging and solve any problems that arise. |
| Security | 9:00 | 11:30 | 2 | Only Judges, the Press and others authorized by Patrick or Caroline are allowed in the gymnasium during judging. |
| Security | 11:30 | 2:00 | 2 | Only Judges, the Press and others authorized by Patrick or Caroline are allowed in the gymnasium during this period. No students will be present. |
| Activity | 11:30 | 2:00 | 8 | Accompany one of the four groups of grades 6 – 8 throughout their activities, staying with them at all times. |
| Activity | 11:30 | 2:00 | 4 | Accompany one of the two groups of grades 9 – 12 throughout their activities, staying with them at all times. |
| Security | 2:00 | 4:00 | 2 | Public Viewing. Be available to help with any emergencies |
| Take down | 4:00 | 5:00 | 10 | Tables and chairs to the entrance of the 3M building. Remove all signs from Thames Hall |
Sunday 29 March 2015 12:00 pm – 6:00 pm
Faculty of Education (Althouse) Auditorium
Members of the TVSEF Committee will carry out these activities. No extra volunteers are required.
| ACTIVITY | FROM | TO | NEED | DETAILS |
| Awards Ceremony | 12:00 | 2:00 | 6 | Put up signs; set up the Awards Table |
| Rehearsal | 12:00 | 1:00 | 2 | Rehearsal for the Public Orators |
| Awards Ceremony | 2:00 | 3:30 | 4 | Assist with the Awards Ceremony as directed by Sherman Lang |
| Photography | 2:00 | 3:30 | 4 | Assist the Photographer |
| Walk Round | 5:00 | 5:30 | 2 | Committee Members check the building to ensure it is left in a pristine condition |
If you are interested in further involvement, and would like to learn more about joining the committee, please contact us.